How to Use Computer Calligraphy

Address envelopes with an elegant look using computer calligraphy.
Address envelopes with an elegant look using computer calligraphy. (Image: correspondance image by Thierry Hoarau from

Most commonly used for wedding invitations and announcements, computer calligraphy is a cheaper alternative to handwritten calligraphy. Both general printers and niche companies offer computer calligraphy, mostly for addressing envelopes. However, with a little patience, some blank envelopes and a few other basic supplies, anyone can do this at home. It should be noted that while these instructions are geared to the application of computer calligraphy on envelopes, they can be applied to the use of computer calligraphy on other types of projects, such as invitations. These directions apply specifically to using Microsoft Word, but many comparable programs have a similar setup, so readers with programs like Pages can also use this information.

Things You'll Need

  • Computer
  • Microsoft Word
  • Printer
  • Blank envelopes

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Choosing a Template

Open up Microsoft Word. Under File, click "Project Gallery" or press the "Shift" key, the "Command" key and the letter "P" simultaneously.

In the search box on the far right, type "envelope," and several templates will appear.

You will also see other options in the templates menu---fliers, invitations, memos and so on. If you want to apply computer calligraphy to these types of projects, just substitute for envelope and click the template you're interested in.

Editing Your Template

Double click on the text box to change your font---the Edwardian Script ITC font family and Lucida Calligraphy are good options for a cursive, calligraphy look.

Delete or add any graphics. You can add graphics by going to "Insert" and clicking "Picture" where you will then be given the options "From Clip Art" or "From File." If you know what graphic you'd like to insert, then click "From File." However, if you want just a basic drawing, like a flower, it's a good idea to peruse the clip art galleries to see what they offer. If you decide to change the picture, highlight the graphic and press the "Delete" key.

Type in the return address in the left hand corner of your envelope template.

Save your document as a template. Under "Format" (beneath "Save As" and "Where") choose Word Template.

Addressing and Printing Your Envelopes

Open your template and fill in the address of the first recipient.

Put a blank envelope face down (opening on top) in the printer, making sure the envelope lines up with printer margins.

Print your first envelope, and repeat for each recipient. Once you've completed this project, you will be able to complete most of the projects in the template gallery, from fliers to business cards, all using computer calligraphy.


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