How to Write Announcements for a Family Reunion

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Things You'll Need

  • Paper - 8 1/2 by 11-inches with decorative edges

  • Computer and printer

  • Envelopes

It's time for the annual family reunion to gather nieces, nephews, grandparents, and all members of a family. Sometimes this is the only event where everyone sees each other to catch up on what's happened since the last reunion, to welcome new babies and visit. It's just as easy as writing a personal letter to write an announcement you send out to all your family members with details for the date, location, accommodations and agenda.


Step 1

Write three paragraphs on your computer,. The first paragraph might read: "Hello. Mark your calendar for Friday, July 14th through Sunday, July 16th for a special date, the Jackson Family Reunion. It's been a long time since we've seen you and we miss visiting with you. I'm sure you'd like to catch up with the family as well, old and new, so don't miss this wonderful event. This announcement is being sent to more than 20 families! We'll have a grand time."

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Step 2

The second paragraph might read: "The Jackson Family Reunion will be held at the Holiday Inn in downtown San Antonio. We have requested three-day/two night stays. Accommodations include a buffet breakfast on two mornings. Also, we will have a banquet in the hotel on Saturday, July 15th. There will be plenty of time to explore the city or relax by the hotel pool. The hotel is offering a special rate for this reunion. Please make reservations directly with the hotel at 123-456-7899."


Step 3

The third paragraph might read: "Please call me or write to advise if you and your family will be able to attend the reunion. I have enclosed information about the hotel and city attractions. If you have any questions, please let me know. It will be a wonderful event." Include your contact info and telephone numbers.


Step 4

Print out the announcements on your printer. Sign each one personally, address envelopes to all recipients and then drop your invitations in the mail.


Keep a list of family members you invited, the date you mailed the announcements, and who responds.


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