How to Design a Signature for Your Email

Email signatures do not only let the email recipient know who the message is from. Email signatures also electronically define a person. It is for that reason that great care should be taken when constructing an email signature. If you have a personal and a professional email address, you ought to have personal and professional email signatures.

Things You'll Need

• Email account that has the ability to include signatures.

Instructions

1. Decide if you are designing a personal or professional signature.

2. Locate the signature creation section of the email client. This information is usually included in the help menu.

3. Enter the contact information that the recipient should have such as name, phone number and address.

4. For professional email signatures include the name, address, and phone number of the company. It is also appropriate to include your job title.

5. For personal email signatures it is appropriate to include a short quote or phrase that is meaningful to you. It is important not to include anything that might offend the recipient.

6. If necessary, include a confidentiality statement. This will inform the recipient that the information contained in the email is confidential.

Tips & Warnings

• Be very careful when adding images to email signatures. These can cause a slowdown when receiving and opening emails.