How to Group Email Addresses Together


Grouping email addresses together is done by creating a list. A list of email addresses can be created by using an email program, such as Thunderbird or Outlook. This allows you to send an email message to everyone on the list at the same time. To create an email list you need to first verify that you have all of the email addresses that you need or want to group together.

Microsoft Outlook

  • Double-click the icon for "Microsoft Outlook" to open the program. Click the "Address Book" option to open your Outlook Address Book.

  • Select the option for "Contacts" that is below Address Book. Click the "File" drop-down menu and then select the option for "New Entry."

  • Select the option for "New Contact Group" that is under the section for "Select the entry type."

  • Click the option for "In the Contacts" that is under the section for "Put this Entry." This is the default location for your saved distribution list. Click the "OK" button to save this setting.

  • Enter the name for the distribution list in the text box. Click the "Select Members" button when viewing a Contact to add to the distribution list.

  • Click the "Save and Close" button when you are done adding members to the distribution list.

Mozilla Thunderbird

  • Double-click the icon for "Mozilla Thunderbird" to open the program. Click the toolbar button for the "Address Book." Click the option for "New List."

  • Select the location to save the new mailing list from the drop-down list. Enter a name for the mailing list in the "List Name" text box.

  • Click the cursor in the field below "Type email address to add them to the mailing list." Type an email address that you want to add to your mailing list. Press the "Enter" key to add the email address. Type another email address that you want to add.

  • Click the "OK" button to save your new mailing list.

Tips & Warnings

  • An mailing list in Outlook is called a Distribution List.
  • Thunderbird has an auto-complete feature that displays full email addresses if they exist in your Address Book.

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