How to Measure the Progress of a Project

Save

The right mix of planning, monitoring and effective management is crucial for completing a project on time, on budget and with high quality. Incorporating work breakdown structures and project network diagram into a project plan is a good starting point as these tools identify tasks and activities and describe the order in which they should happen. On-time delivery is all about proactive, not reactive, project management.

Progress Measurements

  • Define the project's duration, required resources and specific tasks with work breakdown structures. They use a top-down approach that starts by identifying project deliverables. Next, break each deliverable down into required tasks. As a final step, break each task into the steps and the time required to complete it. Analyze and arrange tasks in a project schedule diagram in the order in which each must occur. Use a flowchart format that includes numbers to identify task order and arrows to denote the flow of tasks within the diagram. Make sure to include estimated start and finish times for each activity.

Identify Milestones

  • Identify significant points in the execution phase. These project milestones include deliverables, dates, deadlines and other important events. Get information on outputs and deadlines from the project schedule diagram and add the dates for team meetings and progress meetings with stakeholders. You can also include key externals, such as resource delivery dates, due dates for outsourced tasks and any information that can help determine whether things are on schedule.

Gantt Chart

  • A Gantt chart displays tasks, shows which activities in the project overlap and by how much, and identifies project milestones in a bar-chart format. Create one using project management software to better track your project. The program you use will provide specific directions on how to construct the chart. A completed Gantt chart displays each task and milestone on the left side. The right side displays a bar whose position and length represents the start, duration and end date.

Monitoring Progress

  • Work-breakdown structures, project diagrams, milestones and Gantt charts won’t help you measure progress without regular monitoring. Weekly status meetings are vital for identifying weaknesses and spotting potential bottlenecks early enough to make proactive corrections. Conduct a thorough status review in which you talk about task assignments due during the current week and within the next two weeks. Allow team leaders to identify which tasks are on track and which, if any, may miss the projected deadline. Check off completed tasks and update the progress chart as the project moves forward.

References

  • Photo Credit Ridofranz/iStock/Getty Images
Promoted By Zergnet

Comments

Resources

You May Also Like

  • What Is a Progress Report?

    Progress reports indicate the current status of a student's educational development. Teachers offer progress reports so that parents can monitor their child's...

  • How to Assess Team Progress

    Working in teams can be a difficult task, but it can also be highly rewarding. This is because group and team work...

  • How to Measure Progress Towards a Goal

    The first step to finishing a project or improving the quality of something is setting goals. Goals should be directly aligned with...

  • How to Measure the Rate of Progress

    If you want to measure your rate of progress, first you must decide what you want to accomplish. There have to be...

  • How to Monitor Project Progress

    Even if a team executes project activities smoothly, the need exists for the project manager to monitor the project’s progress in terms...

  • How to Measure Progress With Strategic Objectives

    Strategic objectives link to and breathe life into your vision and mission statements. Each one sets an expectation for achieving a high-level,...

  • How to Measure Outcomes & Evaluations

    The process of evaluating employees' performance can feel very subjective to them. As a boss, take steps to increase objectivity by establishing...

  • How to Calculate End Point

    "Titration" is a common laboratory technique used to determine the concentration of one chemical compound or analyte based on its complete reaction...

  • How to Measure a Project's Success

    When project management processes first became formalized, success generally meant completing the project on time and on budget. However, over time it...

  • How to Measure Progress in Business

    Many businesses use key performance indicators (KPIs) to measure their progress. These are specific goals set by the company to tangibly measure...

  • How to Measure Continuous Improvement

    If your improvement is continuous, it can be difficult to measure. However, by using meta-data you will be able to determine the...

Related Searches

Check It Out

Are You Really Getting A Deal From Discount Stores?

M
Is DIY in your DNA? Become part of our maker community.
Submit Your Work!