How to Make a Notary Letter
In the U.S., a notary public acts as an official witness to the signing of important documents and letters. You may need a notary public to witness your signature to prove you have signed a letter, such as a consent form or permission slip relating to your child's school. A notarized letter states essential facts and provides spaces for both the letter writer and the notary to add their signatures in each other's presence.
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Instructions
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Type your letter as you would any formal letter, with your own address in the top right; the recipient's name and address next, on the left; and the day and date next, on the right.
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Explain the necessary facts clearly and concisely in the letter. It may consist of one or more simple statements. For example: "I give permission for my son, David Andrew Jones, to attend the State Athletic Championships on Friday 13 to Monday 16 April 2010."
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Type your name and role, such as "Parent/Guardian," at the end of the letter, leaving room above for your signature.
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Type "Sworn to and signed before me, a notary public, this ___ day of ___ in the year ___," underneath the letter, leaving blank spaces large enough for the notary to mark the day, month and year.
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Type "Notary Public in and for the county of ___, state of ___," leaving space for the notary to add the county and state.
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Type "Notary Public Signature and Seal," leaving about four lines above for the notary to add his signature and stamp.
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Print the letter and take it to your notary public. Sign it in her presence and ask her to sign and seal the letter where indicated.
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