Postage meters are electronic devices that weigh, calculate and imprint postage onto mail parcels and envelopes. Pitney Bowes is the leading manufacturer of postage machines, and most of those in use are made by this manufacturer. Other manufacturers include DYMO, Hasler and Pelouze. Postage is loaded into the machine by funding a proprietary account with the manufacturer and replenished through the same account. Generally, these accounts are set up using a corporate credit card or business checking account.
Check your postage account balance. Phone the manufacturer and give your business name, address, phone number and meter account number. Inquire if you have sufficient funds available to purchase additional postage. If you do not, purchase more by credit card or over-the-phone check to add more postage to your account for replenishment on your meter.
Check your postage meter's analog or digital connection. Most meters are connected to the manufacturer's proprietary account by phone line; others use DSL or cable.
Depress the "Refill," "Postage Refill" or "Purchase Postage" button and type in the amount of postage you wish to purchase. Generally, this is done in whole dollar amounts, such as $50, $100 or $500. Some meters, including Pitney Bowes, do not require a decimal point to be entered.
Press "Purchase," "Confirm" or "Enter" on the meter. Allow the meter to connect to the manufacturer and receive purchase confirmation.
Print the postage purchase receipt. On some machines, you will be prompted to insert an envelope or receipt paper to print your transaction for accounting records. Other machines print a transaction receipt when the purchase is complete.