How Do I Address a Letter for an Unsolicited Grant Application?
Grants are sources of funding frequently provided through institutional organizations, such as a foundation or charity, or governmental entities, such as a specific bureaucratic department. Grant recipients can be individuals or organizations. An unsolicited grant applicant is someone who pitches a grant proposal to a funding body that did not specifically request a proposal from that individual or organization. It is important to take steps to address the application properly to ensure that it reaches the right contact within the grant-providing organization.
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Instructions
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Read over the grant's specifics. Usually, the grant will identify an individual or department to whom applicants, including unsolicited applicants, should submit materials. Even if the specifications do not list a person's name, you may still address the letter to the proper department.
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Contact the organization by phone. Unless the grant specifications explicitly mention to not call the organization, contact them. You can then inquire to whom you should address the grant letter. If the grant specifications do not list the organization's phone number, use a phone book, or search on the organization's website for a phone number.
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Email the organization if you cannot reach it by phone. Unless the grant specifications mention that the organization does not want you to send emails, ask who you should address the application to.
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Address the letter either to the organization or to "Dear Sir or Madam" if you cannot locate the specific contact. For example, if you are applying for a grant through the National Endowment for the Arts, you would write "Dear National Endowment for the Arts."
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References
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