How to Format a Change of Address Letter to Clients
Customers are the most important aspect of a successful business, so when your business moves, you want to ensure that your clients have your current contact information. One way to accomplish this is to send a change-of-address letter. You can use the standard business style letter as a guidelines to format a change of address letter.
Other People Are Reading
Instructions
-
-
1
Type your business name and address at the top of the page if you are not using letterhead with your company's name and address. Do not include your name here.
-
2
Enter the date directly underneath the return address. If you are using company letterhead, the date will be the first thing you type. Type it in the following format: month, date, year.
-
-
3
Enter the recipient's name and address if you have a small client base. If you have a large customer base, you may want omit this step and continue to the next one.
-
4
Address the letter personally to the client by using a salutation, such as "Dear Ms. Smith," or keep it impersonal if you are writing a form letter to be sent to many customers, such as "Dear valued customer." Either type of salutation should be followed by a colon, not a comma.
-
5
Draft the body of the letter. Use a direct writing style, and immediately inform the customer of the address change in the first paragraph. If you wish, write a second paragraph to create goodwill and thank the customer for his patronage.
-
6
Type a closing salutation two spaces below the body. "Sincerely" or "Very truly yours" works well for business letters. Type your name and title (for example, "Jane Doe, Paralegal") five lines below the closing salutation to leave room for your signature. Sign each letter in ink before mailing it.
-
1
Tips & Warnings
This type of letter should be limited to one page.
References
Resources
- Photo Credit glasses on the paper image by Elena Vdovina from Fotolia.com
