How to Organize a Virtual Workspace

Organizing your virtual workspace is extremely important, whether your job is at the office or you're telecommuting from home. It's easy to get disorganized, especially if you do not have a system in place. Having an organized virtual workspace can make things a lot easier to find. In the process, you can also simultaneously organize a major portion of your life.

Difficulty: Moderate

Instructions

1. If your email is backed up, reserve a time to empty your inbox. Remove yourself from mailing lists that you do not read. Often, these prove to be distractions or junk. Send everything else into spam. Place junk mail in your spam box.

2. Delete files and applications you do not use. Trash the items you do not need or have not used for a significant amount of time.

3. Organize your documents and other items into separate folders. Create new ones for any purpose you can anticipate.

4. Copy your agenda into a calendar program, either on your computer or online.

5. Organize your contacts in an address book located either on your computer or in your email box.

6. Experiment with new ways to organize by shopping around online for productivity-enhancing tools and resources.

Resources

• Email Zen: Clear Out Your Inbox

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