How to Record Payments to Vendors in QuickBooks
Recording a payment to a vendor in QuickBooks is a simple process, but it requires that you have previously entered the bill the vendor sent you. To record a payment that you've already made to a vendor in cash, check or by credit card, you need to access the Pay Bills screen within QuickBooks. The Pay Bills screen lets you record payments for multiple vendors at once only if you are using the same payment method and account. Otherwise, you have to record payments individually.
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Instructions
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Launch the QuickBooks program on your computer.
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Go to the Vendors menu at the top and select "Pay Bills" from the drop-down list.
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Go to the left column and select the bill you want to pay. Each bill is associated with its vendor. So picking the correct bill automatically records payment to that vendor.
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Enter the "Payment Date," then choose the "Method." You can select from "Check" or "Credit Card." If you paid with cash, select "Check" and select the cash account from the "Account" drop-down box. If you paid with a check you already sent the vendor, click the "Assign check number" radio button and then enter the correct check number.
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Click the "Pay Selected Bills" button to record the payment to the vendor. That particular bill shall show that it was paid if you view the vendor billing history later on.
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