The key to being an excellent worker or manager is organization. If you can’t find things, it makes it impossible to get to your work because you’re too busy looking for the work rather than doing it. So take some time out of your workday and organize the work. After you get things organized, a few minutes a day will be all it takes to keep it organized.
Placement of Work Tools
Select places on your desk for your stapler, pencils, pens, erasers and other miscellaneous things that you will use in the course of a day. An organizer that holds many of these items comes in very handy and makes it easy to grab whatever you need such as a paper clip. Set up the computer in a way that gives you the maximum amount of room to work on the computer and at your desk.
Get yourself an in box so people can put assignments into it and an out box for your finished assignments. Going through the in box on a regular basis and filing the things that are complete will be less paperwork you have to deal with later. Keep the projects you are working on in folders and label them so you can find them as you need them. When you label your folders, try using different colors to make it easier to find a specific project. When projects are complete, use storage boxes to file them rather than taking up valuable space in the file cabinets. If you suspect there will be more work asked for on the project, then file it in a regular filing cabinet.
After you have everything in its place, put all assignments, meetings and anything else you need to do on a calendar. A desktop calendar is nice to have, but if you use a computer, Outlook calendar or Windows calendar are the best calendars to use. The reason for this is that the computer calendar will give you reminders before the assignment or meeting is due. Just set up the appointment to remind you an hour, half hour or even 15 minutes before you need to be somewhere. If you are working on a project, break it down into tasks and then select reminders for that particular day so you know if you have completed the tasks on time. When you don’t need the reminder any longer, turn it off. If you haven’t completed the task, then set it to remind you again. This is also helpful when you are working on a long-term project and your boss gives you something else to do in a hurry. Once you complete the rush job, you can go to your tasks and know exactly where you left off.