How to Create a Bibliography in Microsoft Word

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To create a bibliography in Microsoft Word, place the cursor where a new citation should be, click on the "References" tab, select "Insert Citation," and fill in the appropriate fields. Cite sources and add a bibliography to a document with help from a computer applications consultant in this free video about using desktop publishing software.

Part of the Video Series: Microsoft Word 2007 Tutorial
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Video Transcript

Hi! I'm Tracy Prentiss of Montague, Massachusetts, and I'm going to show you how to create a bibliography using Microsoft Word 2007. When you do your report, it's very important to have an accurate bibliography. The References tab on the ribbon gives you tools for doing that. To insert a new citation into your bibliography, click to position the insertion point where the citation needs to appear in the document. On the References tab of the ribbon under Citations and Biography, click on the Insert Citation button. Citations you have already used in your document will appear in the drop down list. When you need to add a new source to your citation's list, you go to the bottom of the menu, and choose Add New Source. This will bring up the Add New Source dialog box. Type of Source allows you to select whether you're quoting a book, a section of a book, a journal article, and so forth. After you've selected the correct type of source, the Bibliography field will be updated to what you need to enter. Fill in the information for the source that you are citing. The Source field that appear are the ones that would commonly be required. So these all need to be filled in to do an accurate bibliography. I'm filling in the title of the book that I am citing, the year it was published, the city, and the name of the publisher. Once you have finished the citation, if you choose to, you may edit the Tag Name. This is a nickname that lets you identify the source later if you need to go back and edit it. Once you fill that, you create source style on box, click OK, and the citation is entered for you in its default format which is author name followed by the year of publication. If you need to change the information that appears in the citation, click on it with your mouse to display a drop down list button. When you display the citation options, you'll find that you can edit the citation or the source as well as perform a couple of other operations. Choosing Edit Citation allows you to edit reference to certain pages, and to suppress information such as the author, year, and/or title of the book. Occasionally, you will be using a source that you've used for another report that you've written. In that case, you don't have to fill up the dialog box. You would position the insertion point where you need it to put in the citation, and instead of clicking an Insert Citation, you will click on Manage Sources. The Manage Sources command allows you to see all of the sources that you have used in this particular report. In the left is a list of the citations you've used in all reports. Word actually remembers these for you in dependent of the document. To reuse a source, find it in the master list, click on it to select it, and click Copy. That source now becomes available to you in your current report. When you want to go and use it, you close that dialog box, position the insertion point where you need to put the citation, and when you click your Insert Citation button, you'll find that the citation source you copy (in this case it was the Sugarman source appears in this list) click it, and there is your citation. Once you have marked all of the citations in the document, you're ready to actually insert a bibliography. First thing you need to do is position the insertion point where it should go. I'm going to put mine at the very end of my document. The fastest way to move there is to hold down Ctrl, and press the End, E-N-D key on my keyboard. Now that I'm at the end of my document, I'm going to go back to my References tab of the ribbon, and in Citations and Bibliography I will click Bibliography, and it gives me a couple of different formats. The first one will give me a title of bibliography, the second one will give me a title of work cited. Each will be followed by my sources. When we click on the first one, and my bibliography is in sorted, inserted into my document of all the sources I have marked. And that is how you create bibliography in Word 2007.


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