How to Allow Users to Share Documents in WordPress

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Allowing users to share documents in WordPress is a great way to take collaboration to the next level. Allow users to share documents in WordPress with help from a serial entrepreneur, information technology thought leader, published technical author, and content management and WordPress authority in this free video clip.

Part of the Video Series: WordPress Tips
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Video Transcript

Hey there, Vaughn Bullard here again. We're going to talk about how to allow users to share documents in WordPress. Now there's quite a few ways to do this, but what I'm going to show you is an Opensource plug-in called WP Document or Visions. I have used this quite extensively in my company and highly recommend it. So the first thing we're going to do is go to the WordPress administration pages. This is done by typing in the URL of your blog, followed by forward slash, WP/admin. You will be prompted for your administrative username and password, type that in and press the log in button. Now, we're going to go to the plug-ins, add new menu, we're going to type in the search field, WP document revisions and click search plug-ins. It should be the first plug-in on your list and it is published by Benjamin Balter, click install now and then click activate the plug-in. Now with this plug-in you get the added bonus of it being a document management system on top of WordPress. What this means is that you can assign documents as having work flow states such as being in draft mode, under review, in progress or final. You can also reassign document owners as well as share documents with the public or privately in password protect by toggling the visibility of the document. Essentially you can check out a document and keep it from being modified by another user, a great feature to have when your users are geographically separated. So we'll upload this document here, give it a name, select initial draft on the document and then click update. This will then publish the document privately within WordPress for registered authors and users of your system to download the documents. Play around with this plug-in, you just might like it. And that's how easy it is folks. That was how to allow users to share documents in WordPress. For more info on doing other cool things within WordPress, check out my other WordPress lessons on eHow.com and check out Build Automate's Innovative WordPress plug-ins on www.buildautomate.com.

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