Final Steps in the Hiring Process

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Some companies may do an extra round of interviews to distinguish between finalists for a job.
Some companies may do an extra round of interviews to distinguish between finalists for a job. (Image: Jupiterimages/Photos.com/Getty Images)

The hiring process is critical to an organization’s success in hiring top talent to match its needs and culture. Additionally, human resources professionals consider legal factors of hiring processes related to equal opportunity and avoidance of discrimination. Balancing these considerations leads to a number of common and important final steps, usually including in hiring itself.

Reference Checks

Reference checks are a common element of hiring that typically takes place once a finalist or final candidates have been selected by the hiring manager or committee. Employees often ask for three or more personal or professional references that can vouch for your personal qualities or professional traits. HR specialists usually design reference check processes to emphasize checking on basic employment claims and general, open questions about the references' views of the candidate's potential to succeed in a given position.

Recommendation for Hire

Usually, once reference checks are completed and a candidate is selected, a formal hire, job offer or recommendation for hire takes place. In smaller organizations or with hiring processes conducted by one individual, a formal offer of employment may come quickly following a hiring decision. In larger companies with more formal hiring structures, the hiring manager or committee may recommend a selected candidate to the final decision maker. A recommendation may trigger background checks before a formal offer is made.

Background Checks

Background checks are common to many hiring processes as well. Like reference checks, these are typically done near the end of a hiring process to minimize the scope and use of resources. Whereas reference checks are sometimes done on multiple finalists, background checks are usually only performed when a final candidate is selected or recommended for hire. Background checks include criminal background checks, driving record checks and job application checks.

Job Offer and Negotiations

In a more straightforward and efficient hiring scenario, a company extends a job offer, the employee accepts and completes necessary paperwork, including an I-9 citizenship verification form and a W-4 tax withholding form, and the begins work. Often, negotiations are a part of formal contract negotiations, and the hiring manager and candidate must agree to salary, benefits and other terms of employment, which are finalized through an employment contract.

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