Proper Heading for a Second Page of a Business Letter

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With the information age, businesses prefer receiving short and sweet, one-page letters. But, if it means squeezing text onto one page by adjusting margins and using a small font making it uncomfortable to read, then you can justify using two pages. Some business documents, such as contracts and agreements, require multiple pages. Formatting the header properly for your business letter keeps the document visually appealing and represents your business' professionalism.

Formatting the Header Across the Page

  • Letterhead stationary for the first page identifies your company. Plain paper in the same quality as the letterhead in its weight, color and texture follows the letterhead first page using a header that you create. In your header, one inch from the top, you may choose to write the recipient's name aligned to the left, page number in the middle and date aligned to the right. The text of your letter begins three lines after the the header.

Formatting the Header to the Left

  • Instead of formatting the recipient's name, page number and date across the header, another acceptable format is to align the information to the left margin. In this format, the name is followed by the date on the next line, followed by the page number. You can create your own margin for the header, which may be different from the body of the text.

Header for Double-sided Letter

  • Where multiple pages are required, a business letter may be printed on both sides of a page to be more efficient in saving paper. In this case the header would start from the third page instead of the second. Because the second page is obvious to identify, no heading or letterhead is required on the second page.

Other Tips

  • The margin for your header should be the same as for your letterhead. Since you will be listing the recipient's name, page number and date on the header from page two onward, there is no need to add the word, "continued," to the end of the first page.

References

  • Photo Credit Comstock Images/Comstock/Getty Images
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