A project can be executed successfully if there is a project plan and schedule in place prior to the start of the project. All the key stakeholders should buy into the project plan and schedule before they are approved. The identification of clearly attainable objectives and goals should be a precursor to determining the resources and time needed to accomplish a project.
Identifying the Issues Checklist
The first section of the project planning checklist should identify all the factors that could affect the workings of the project. List all government regulations, environmental factors, industry standards and any other issues that could constrain the project in any way. Collect data from any previous project that could identify any potential issues and list these issues. Develop a communications process for letting the project team know about these issues before the project starts.
Setting Up a Project Objectives Checklist
One section of the project planning checklist should consist of setting up objectives. List clear goals and objectives for the project. Create a project scope statement. Add list items for resources, supplies and people needed to accomplish the project goals. Set up a set of team rules that will be followed during the course of the project.
Setting Up a Deliverables and Time Schedule Checklist
Another section of the project planning checklist should list the deliverables in order of priority. A timeline should be identified for each deliverable with a weekly breakdown of goals that can be checked off in a status meeting. Roles and responsibilities of each team member should be defined next to the relevant deliverable.
Setting Up a Communication and Backup Plan Checklist
The last section of the project planning checklist should have subsections for the communications plan and the backup plan. List ways that team members will be recognized. Set up timeline goals for communications and status meetings with the team. Create a list of alternate methods for accomplishing critical goals in the event that resources are lost or unavailable.