Whether you are arranging a business meeting in the hope of making a major contract, or holding one to build rapport with existing or potential suppliers and clients, it is vital to find the right space to get together in. Your surroundings can help to make or break a business relationship and your choice of meeting location can say a lot about you. You can be as formal or creative with your choice of meeting location as you like.
If budget is no problem and you really want to impress your meeting attendees, then finding a stylish and luxurious space could work well for you. You could rent an office space in a prestigious building or location in your city – many office blocks will rent out an office or a conference room by the day if they have availability. Alternatively, treat your business attendees to lunch in a Michelin-starred restaurant. For even more of a wow factor, you could even consider chartering a boat if you have a pretty river or lake nearby. If it is an important meeting, it will be hard for your attendees not to be impressed.
Mid-Range Rental Spaces
If you want a functional, but well-maintained and professional space for your business meeting, then approach a meeting space company to find the right solution near your location. Companies that provide this service include Regus and Loose Cubes and they are able to provide space on short notice if they have availability. They also supply multimedia solutions, such as video conferencing, and have manned reception desks so that your attendees are looked after professionally and personally when they arrive.
If you are looking for a formal meeting space but do not have the budget for a professional meeting room or stylish restaurant, then see if your local library has conference rooms or private areas that you can use. Libraries might offer you the use of these facilities free of charge or for a small fee to cover their costs. This can be a cost-effective way for you to hold a professional meeting in quiet surroundings.
If your business meeting is for an informal purpose, or if building an easygoing rapport with your attendees is important to your business, then a coffee shop can be a great solution. Do not choose a cheap and nondescript cafe that offers poor quality products or you risk making yourself look cheap. Instead, select a cafe that has ambiance and offers quality teas and coffees. Many coffee shops provide several seating options, allowing you to decide if you keep an element of formality by sitting at a table, or if you want be informal by sitting in comfortable chairs.
If you want a meeting space that is unusual and informal, have an outside meeting. As long as the weather is fine and you don’t choose somewhere that is too noisy or hectic, having an outside meeting can be a refreshing choice. If you need to make notes, choose somewhere that has tables, such as picnic tables or tables at an outdoor cafe. Choose an interesting location, such as botanical gardens, to make the location stimulating and attractive to your attendees.