Accrued salaries are salaries a company owes its employees and plans to pay in the near future. A company typically accrues salaries at the end of an accounting period when its payday occurs in the next accounting period. You can record an adjusting entry in your accounting journal to apply the salary expense to the current accounting period and create a liability, or money you owe, to show that you still owe the salaries. An adjusting entry matches revenues or expenses to the correct accounting period even though a transaction has yet to occur.
Write the date of the adjusting journal entry in the date column of your accounting journal on the first line of the entry. For example, write “06-30” in the date column to designate an adjusting entry at the end of the second quarter.
Write “Salary Expense” in the accounts column of your journal and the amount of accrued salaries in the debit column on the first line of the entry. Amounts in the debit column represent an increase for expense accounts. For example, write “Salary Expense” in the accounts column and “$10,000” in the debit column.
Write “Salaries Payable” with a left indent in the accounts column of your journal and the amount of accrued salaries in the credit column on the second line of the entry. Amounts in the credit column represent an increase in salaries payable, which is a liability account. For example, write “Salaries Payable” in the accounts column and “$10,000” in the credit column.
Write a description of the journal entry in the accounts column on the third line of the entry. For example, write “Record accrued salaries for the second quarter.”