How to Calculate Truck Fleet Costs

Costs for truck fleets can be easily managed and monitored.
Costs for truck fleets can be easily managed and monitored. (Image: Comstock/Comstock/Getty Images)

Calculating the costs involved in operating a truck fleet involves being aware of all necessary expenses, totaling and recording them accurately. Variable costs such as supplies, fuel and personnel can change according to market conditions. More stable or fixed costs include salaries of senior company officials, rent, heating and lighting, insurance and interest payments for loans.

Appraise the value of the trucks owned by the company or the cost of vehicles to be purchased in the foreseeable future. If fluctuations in supply and demand have an impact on your business, consider a core of owned vehicles and rent others as necessary, adding rental costs to this category.

Evaluate the costs of maintenance and cleaning. Maintenance is a broad category ranging from engine and mechanical repairs to tires and headlights. This category encompasses almost anything physical you purchase for the proper functioning of the truck, except for fuel.

Estimate the costs of fuel. Fuel is separate from maintenance and physical costs because it fluctuates according to price of fuel and distance traveled.

Determine the costs of housing the trucks. Is a rental lot necessary for parking? Is a parking garage or warehouse appropriate?

Consider the cost of truck permits, taxes and insurance. These costs will be affected by the type of business you have, the materials the trucks transport and individual state requirements. Laws for insurance and permits vary from state to state.

Assess the costs of employing drivers. Drivers must receive a salary or other monetary compensation for their work.

Add the numbers for a total to determine your truck fleet costs.

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