Birthday parties, graduations and weddings are just some examples of events that require you to send an RSVP. Sending an RSVP to the host of the event helps her plan the event and determine how many guests she should expect to attend. Sending a prompt RSVP is courteous, as it gives the host advance notice instead of having to adjust at the last minute for additional guests.
Check your schedule. When you get an invitation for an event, consult your personal calendar. If you know you can not attend based on a previous commitment, respond as soon as possible.
Make arrangements so you can attend. If you need to hire someone to babysit for you or watch your pets, make this arrangement before sending your RSVP. This allows you to feel secure your needs are met and reduce your risk of having to cancel at the last minute.
Prepare your transportation and accommodations. If the event is within driving distance where you can attend and return home for the day, limited preparation is necessary. If it's further away, though, you may need to rent a vehicle or reserve a hotel room.
Examine the invitation for a final date that you must send your RSVP back to the host. Anticipate delays that may occur in the mail and send it as far in advance as you can.
Complete the RSVP entirely. Some hosts may send a form in the mail, if so be sure to answer all the questions on the form. This helps them prepare for the number of people attending as well as supply food or entertainment based on the responses from the guests.
Tips & Warnings
- Some hosts will ask you to RSVP by email or phone instead of the mail. Do not wait until the last minute just because you don't have to send the RSVP through the postal service.
- An RSVP can get lost in the mail. Give the host the courtesy of a phone call or email in addition to mailing the RSVP. That removes the doubt the host might have about your attendance if your mail gets lost or delayed.
- Photo Credit Creatas Images/Creatas/Getty Images