How to Cite a Memo

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Citations for memos are easy to create.

If a memo is used as a reference for an academic or professional paper, it is important to cite it. A memo can be somewhat confusing to cite, since it is not one of the most common items to cite. It is important to note that a memo does not appear on your reference or works cited page in American Psychological Association (APA) format. APA memo citations should be internal or in-text citations. However, memo citations do appear on reference or works cited pages in Modern Language Association (MLA) format.

Instructions

  1. APA Citation

    • 1

      Type out the direct quotation (in quotation marks) or paraphrasing from the memo; do not type a period at the end of the sentence.

    • 2

      Type the name of the individual who wrote the memo, a comma, "personal communication," a comma and the date of the memo (for example, October 21, 2009) all in parentheses.

    • 3

      Type a period after the parentheses to complete the citation. A complete citation will look like this: (John Smith, personal communication, October 21, 2009).

    MLA Citation

    • 4

      Type out the last name, a comma, the first name, middle initial and a period of the person who wrote the memo.

    • 5

      Type "Memo to" and who the memo was directed to and a comma.

    • 6

      Type the company or organization where the memo was sent (for example, "University of Central Florida"), a comma, the city where the organization is located, a comma, the capitalized abbreviation for the state where the organization is located and a period.

    • 7

      Type the day, month and year when the memo was written followed by a period (for example, 14 May 2009).

    • 8

      Citation should look like this: Smith, John R. Memo to the Parking Services department faculty, University of Central Florida, Orlando, FL. 14 May 2009. An internal citation simply states the last name of the person who wrote the memo in parentheses (for example, (Smith)).

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