How to Write a Letter As the President of the Chamber of Commerce

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As the Chamber of Commerce president, it is your responsibility to keep chamber members informed of important news, as well as to connect with the community. Often, you can do this by distributing a letter on behalf of the chamber, either by posting the letter on your website, sending it via email to members or sending it through regular mail. Your letter should be informative and well-written, providing essential information without being verbose.

Address the letter to your audience. If you're sending a letter to the chamber's new members, your greeting should be "Dear New Member." Address a letter to all members as "Dear Chamber Members." A letter sent to the community or posted on the chamber's website can open with "Dear Community Members."

Provide a brief introduction that identifies the letter's purpose. Letters from the president of the chamber of commerce can serve several purposes. You can inform community members about upcoming events, welcome a new member to the chamber or let current members know about the chamber's services. Include a sentence or two that outlines your purpose in the first paragraph, such as "Our upcoming small-business seminar on marketing can help extend your business' reach and client base."

Offer supporting information for your letter in the next several paragraphs. Each paragraph should relate to the purpose that you stated in the first paragraph. For example, if you are writing a welcome letter to a new chamber member, you can list the services that the chamber provides, as well as the dates and times of upcoming meetings and events.

Issue a call to action at the end of your letter. Perhaps you want community members to come out to chamber-sponsored events, or you want new members to attend chamber meetings or current members to take advantage of chamber services. State the action in the last paragraph, and outline ways members can achieve this. For example, "Please join us for our annual Taste of the Town event at 8 p.m. June 15. Here, you can network with other chamber members, learn more about the services the chamber offers and sample food from some of the best restaurants in our area."

Sign the letter with your full name and title. The closing "Sincerely" is appropriate for this type of letter. Include your full name after the signature, as well as "President" on the line below it.

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