Annual reporting for corporations in New York is done on a biennial basis, meaning that a corporation files a report every two years with the New York Department of State in the calendar month when the business originally incorporated. The Department of State provides the form for the report, which are relatively simple and quick to fill out. Failure to file can affect a corporation’s good standing with the state and may affect the corporation’s ability to conduct business.
Obtain the correct Biennial Statement Form from the New York Department of State. The state automatically mails the forms one month before they are due to the address of the principal executive office or the agent for service of process. If you do not receive your form, contact the Department of State’s Division of Corporations.
Write the name and business address of the current chief executive officer in part one, if the information on the form changed. The form will arrive pre-filled with the informationyou reported on your last Biennial Statement Form.
Fill in the current address of the principle office of the corporation in part two, if this information changed. This is generally the street address of the main office of the corporation; you cannot use a post office box.
Write the name and address of the corporation’s registered agent for service of process in part three if the pre-printed information is incorrect. This is the address where the Department of State will send any legal papers that they accept on the corporation’s behalf.
Check the box in part four if the corporation is a farm corporation that produces crops, livestock or livestock products. These types of corporations should only fill out parts four and five.
Obtain the signature of an officer, attorney in-fact or director of the corporation in part five.
Draft a check or money order payable to the “Department of State” for the filing fee. At the time of publication, the filing fee for corporations is $9. You can pay by credit card by filling out the credit card authorization form sent with the Biennial Statement Form.
Return the completed form and check to the Department of State’s Division of Corporations, in the pre-printed envelope provided by the Department of State.