How to Copy Data From a PDF File Into Excel


Adobe provides a free download of Reader, an application that enables you to read PDF documents. The application also allows you to select document text using the interface. If you have data that was provided to you in the PDF format that you want to add to an Excel spreadsheet or form, you can do so by copying the data from the PDF file and inserting it into your Excel document.

  • Launch your Web browser, and navigate to the download page for Adobe Reader. Click "Download Now," and follow the instructions for downloading the application and installing it to your computer.

  • Launch Reader by double-clicking the desktop icon or choosing it from your Start menu. Select "File" from the top menu, and then "Open." Locate your PDF document, select it and click the "Open" button.

  • Select the "Tools" menu, click "Select & Zoom," and then choose "Select Tool."

  • Highlight the text you want by clicking and dragging over it. Press "Ctrl" and "C" to copy the text.

  • Launch "Excel," and open your Excel document. Click the cell or area you want to insert the data, and press "Ctrl" and "V" to paste it.

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