How to Change the Toolbar in Microsoft Word

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Microsoft Office's program Word 2010 places user commands in one of two locations: the quick-access toolbar or the ribbon. The ribbon contains an extensive set of tabs, each hosting a specific set of commands, while the quick-access toolbar only contains the tools you designate as those you use often and would like to access with a single click of the mouse. By default, the toolbar contains the icons for "Save," "Undo" and "Repeat." Customize the set of commands by adding or removing icons to the toolbar's contents.

  • Open "Microsoft Word." Look at the upper right-hand corner of the Word screen, and you'll see a Word icon, which is white with a blue "W" on it. To the right of this icon is the quick-access toolbar. The current commands show as icons displayed horizontally across the toolbar.

  • Click the small down arrow at the far right-hand side of the toolbar. Select any of the commands that show up in the drop-down menu, and the command's icon displays on the toolbar. If the command you want is not shown, click "More Commands."

  • Select the commands you wish to add when the "Word Options" menu opens. Click to highlight a command in the left-hand column, then click "Add>>" to move the icon onto the quick-access toolbar. Locate commands from specific groups, such as "Smart Art Tools" or "Table Tools," by clicking the down arrow below "Choose Commands From" and scrolling down to the name of the set of tools from which you'd like to add icons to the toolbar.

  • Remove icons from the toolbar by clicking and highlighting them in the right-hand column of the same "Word Options" menu. Press "<<Remove" to take the command's icon off the toolbar.

  • Click to place a check mark in the box next to "Show Quick Access Toolbar Below the Ribbon" if you would like to change the location of the toolbar from above the ribbon, which is at the very top of the Word window, to below the ribbon, placing the toolbar just above the area where you type a document.

  • Reset the quick-access toolbar to its default setting by clicking "Reset," which is next to "Customizations" near the bottom right-hand side of the "Word Options" menu.

Tips & Warnings

  • A good basic set of tools includes "Open," "Save," Save As," "Undo Typing," "Repeat Typing" and "Spell Check."
  • If you create a macro and would like to place it in the quick-access toolbar, assign the macro to an icon and then add the icon to the toolbar just as you would add any other tool from the "Word Options" menu. For example, if you set a macro to remove extra spaces from a document, assign it the "Smiley Face" icon. Then locate and add the "Smiley Face" icon in the left-hand column in the "Word Options" menu.

References

  • Photo Credit Hemera Technologies/AbleStock.com/Getty Images
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