How to Send Screenshots With Communicator

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Microsoft Communicator, also known as Microsoft Lync, is software included with Microsoft Office that allows for collaboration of two or more users in a variety of Microsoft Office applications. The software allows you to create documents that are editable by both parties. The software functions much like traditional instant messaging software, and allows for the sending of files from one user to another. The ability to send files is helpful for troubleshooting purposes. For example, if you are experiencing an unexplainable error on your computer, send a screenshot, which is a picture of your computer screen, of the error to a colleague on Microsoft Communicator for assistance.

  • Press the "Print Screen" button, located above the number keypad to take a screen shot. Open the "Start" menu, and then type "Paint" into the search box. Click the "Paint" icon to open the software. Click "Edit" and then click "Paste" to paste the screen shot into the Paint window. Click "File," and then select "Save" to save your screenshot. Choose to save the image to the desktop for easy access and then click "Save."

  • Open the Communicator software and sign on.

  • Click the screenshot on your desktop and drag it over the username of the user that you would like to send the screenshot. Release the mouse button to drop the file onto the user's name in the contact list. The file will be automatically delivered to the user.

  • Drag the screenshot to an open conversation window, if you are chatting with the intended recipient. Release the screenshot file in the window to automatically send the file while chatting.

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