How to Send Outlook Email Using an Alias

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Using an alias in Microsoft Outlook is helpful when you want to send e-mail from one account but receive replies to another account. You can use a non-existent address if you don't want to receive any replies at all. Outlook is an e-mail client from Microsoft that is available as part of the Microsoft Office suite or as a separate application.

  • Open your Microsoft Outlook program. The following steps should work in any version of Microsoft Outlook.

  • Click the "Mail" tab, select the mail account from which you want to send e-mail and click the "Properties" button. This displays the settings for your mail account and lets you edit them. On the Macintosh version, you click "Preferences" from the Edit menu, click "E-mail" under "Accounts" and then click "Advanced."

  • Type your e-mail alias in the "Reply address" box. On the Macintosh version, you need to type your name and e-mail account name in to the "Additional Headers" box with the format "Reply-to: myname and myaliasaddress." The "Reply address" controls the address people send e-mail to when they reply to your e-mail. A common situation where you need to use an alias is when you send e-mail from a personal e-mail account that receives forwarded e-mails from a main work account. You change your "Reply address" so that replies sent from your personal account go to the main work account.

  • Write an e-mail and send it using your modified e-mail account.

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