In some cases, it is more appropriate to leave a voice mail thanking an interviewer for the opportunity to interview than to write a more traditional thank you letter. A thank you letter sent through the mail is a nice gesture, one that few applicants will take the time to make. However, if you know that the employer is going to make a hiring decision before you can get a thank you letter on his desk, even through email, a voice mail demonstrates the same sentiments in much less time.
Write out the points you want to make in the voice mail. You have about a minute or two to get all of them included. Include a thank you to the employer for the chance to interview, reiterating your interest in working for the company, any important information you were not clear on or left out in the interview and a statement that you hope to discuss the position soon. Also include your phone number and email address in the voice mail so the employer can easily contact you.
Practice saying your points at least once or twice out loud before you call. This will help you avoid “Um” and “likes” in the voice mail, which make you sound indecisive and unsure of yourself.
Call the employer soon after the interview. A positive aspect of leaving a voice mail in this type of situation is that you can typically do so after business hours, if necessary. Try to call when you are certain the employer will not be in his office or called to the phone by a receptionist.
Call each interviewer if you were interviewed by a panel. Address each interviewer by name in his voice mail, connecting your thank you personally to him. Likewise, clearly identify yourself at the beginning of your voice mail. You might say, “Hello, Mr. Jones. This is Bob Harrison, a candidate for the sales representative position. I wanted to thank you for the opportunity to interview for it and say that I am excited about contributing positively to XYZ Corporation’s customer service reputation in the industry. I look forward to discussing the position further. My number is 888-888-8888, and my email address is firstname.lastname@example.org.”