How to Change Item Type in QuickBooks


In addition to managing your business's financial records to its monthly sales projections and actual sales, QuickBooks also manages inventory levels and alerts you when inventory becomes low. The application, for Windows and Mac systems, includes a user-friendly interface for entering and deleting inventory items, and an interface for outputting financial reports. Once your inventory is entered you can even specify what type of inventory a certain item is. Changes to inventory type are immediate and the new information is available to other components within QuickBooks.

  • Open QuickBooks, if it is not already open, by clicking the program's icon on your computer's desktop. Click File and select Open. Navigate to and double-click the file you want to open.

  • Click Lists and select Item List. A list of inventory items within your business will appear. Double-click the inventory item you want to change.

  • Click the Type drop-down list. Click the item type you want to change to: Service, Other Charge, Noninventory Part, Inventory Part or Inventory Assembly.

  • Click "OK" to accept the change.

Tips & Warnings

  • Once an inventory type has been changed, you may or may not be able to change it back.
  • If you are changing the item type to an Inventory Assembly or Inventory Part, the As Of date entered for the Total Value Of The Item must be a date after the date of the last transaction that uses the item type.
  • You can change an item type only if you are in single-user mode.

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