How to Write a Letter to Gain Committee Members


The strength of an organization is often directly dependent upon the strength of the individual members of the committee. When a productive group of professionals join together for the betterment of an organization, the entire organization grows and thrives. The more professional and highly qualified committee members serving on an organization's board, the more other like-minded and equally qualified individuals will want to participate as well.

Things You'll Need

  • Committee
  • Organizer
  • Computer
  • Identify and clearly define the committee. Be able to describe the committee in a few short sentences. Why does it exist? Who does it serve? What are its goals?

  • Identify "dream" committee members who are the most ideally suited based upon their professional and personal backgrounds. Develop a list of diverse individuals to recruit. Keep the list broad, selecting people with many backgrounds like banking, political organizing, design, and volunteerism. A broad range of backgrounds will bring a good mix of ideas to the committee.

  • Draft a concise, simple letter to each potential committee member explaining the committee in easy to understand terms. Use the document you drafted for defining the committee to explain what the committee is and what it hopes to achieve. Then, add a personal touch to each letter, referencing their unique background and talents, and explaining why the committee will be interesting to them individually. Also explain what they will bring to the committee, and why you have sought out their participation. Finally, end the letter by thanking them for their time and consideration, and let them know you will follow up with them by phone. Add your name, your phone number, and a hand written signature on the letter.

  • Follow up on the letter two weeks after it is sent. Call each individual and inquire whether they have received the letter, and whether they have considered it. Reiterate why you'd like them to join the committee, and explain what strengths they bring to the committee. Inquire whether they have other people to suggest for joining the committee as well.

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