How to Write an Employment Verification Letter for a Loan

Lenders often verify a potential borrower's employment and income by sending the employer an employment verification request. This request usually asks for information such as how long the employee has been on the job and the hourly wage or annual salary. Employers must be careful to include only basic and pertinent information in an employment verification letter, because federal and state laws are strict about maintaining employee privacy. Contact your local department of labor if you are unsure about what information you can provide.

Instructions

1. Get a blank piece of paper with company letterhead. Write the date, the company name and the address at the top of the paper.

2. Write the employee's name, start date, full- or part-time status, average hours worked per week, hourly wage or yearly salary, and any bonuses in a single paragraph.

3. Give your name, position or title and your contact information, and sign the bottom of the letter. If the lender contacts you for further information, make sure you stay within legal bounds when answering questions. Ask the employee what additional information you may give.

References

• University of Washington: Verification of Employment
• The State University of New York University at Buffalo: Sample Letter Verifying Employment