How to Fill Out a FedEx Waybill

Waybills are used when shipping packages internationally.
Waybills are used when shipping packages internationally. (Image: Maria Toutoudaki/Photodisc/Getty Images)

A waybill serves as a contract between a shipper and carrier. The shipper signs the waybill to acknowledge that she has asked the carrier to take possession of specific goods for the purpose of delivering them elsewhere. The carrier then signs the waybill to indicate that he did, in fact, take possession of those goods. The waybill contract between the shipper and the carrier ends when the goods are delivered to their intended recipient.

Things You'll Need

  • FedEx waybill
  • Shipment information

Write the date and the sender’s FedEx account number on the first line, located on the top-left corner of the waybill in section one.

Finish completing the first section of the waybill by entering the name, address and telephone number of the shipper.

Fill out the second section of the waybill by entering the name, address and telephone number of the package recipient. It is important for the recipient information to be as detailed and accurate as possible.

Record the total number of packages and their combined weight at the top of section 3.

Complete section 3 by listing the contents of the package, along with each item's value, in the shipment information portion of section three of the waybill. Total the numbers in the value column and record it in the “Total Declared Value for Carriage” box and in the “Total Value for Customs” box.

Select the desired service option in the fourth section of the waybill. Shippers can choose from FedEx international priority, first class or economy shipping. If no selection is made, FedEx will assume that priority service was intended.

Indicate what type of package is being shipped in section five of the waybill. Items can be shipped in special FedEx international shipping envelopes and boxes but are not required to be.

Mark any special delivery instructions in box six. You can choose to have the package held at a FedEx location upon its arrival or request Saturday delivery.

Denote who is to be billed for transportation, duty fees and taxes in section eight of the waybill and write in that party’s billing information. Transportation fees may be billed to a FedEx account or a credit card. Duties and taxes, however, must be billed to a FedEx account.

Record any internal reference numbers that can help you identify the shipment in section eight.

Sign where indicated in section nine of the waybill.

Tips & Warnings

  • Waybills are composed of multiple copies, so be sure you are pressing hard enough to make legible copies if you are hand-writing the waybill.

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