How to Copy PST Files From One Machine to Another


As of February 2010, Microsoft Outlook was the world's most widely used email client, owning a market share greater than 40 percent. It allows you to send and receive emails, as well as manage your calendar and address book and maintain a collection of notes and task lists. The program saves all of this data in a PST file on your hard drive. Thanks to Outlook's built-in export feature, generating a copy of your PST file is a quick task. Once you do this, transferring the file to another computer requires just a few clicks.

Export PST File From Outlook

  • Open Microsoft Outlook.

  • Click "File" in the top menu bar and select "Import and Export."

  • Select "Export to File" and click "Next."

  • Select "Personal Folder File (.pst)" and click "Next."

  • Single-click the name of the folder that contains your Outlook data (for example, "Personal Folders"), check the box labeled "Include Subfolders" and then click "Next."

  • Click the "Browse" button. In the resulting window, give the PST file a name, select the Desktop as the save location and then click "OK."

  • Click "Finish."

  • Insert a piece of writable media (a USB drive, writable or rewritable CD, writable or rewritable DVD) into the corresponding drive of your computer.

  • Navigate to your computer's Desktop.

  • Right-click the PST file you exported previously, select "Send To," click the name of the drive containing your writable media and then follow the on-screen instructions to complete the transfer process.

  • Remove the writable media from your computer.

Copy PST File to a Different Computer

  • Insert the writable media containing your PST file into the second computer. Wait at least 10 seconds so that Windows has time to recognize the device.

  • Click the Windows "Start" button and select "Computer" or "My Computer." If you do not see this option, double-click the "Computer" or "My Computer" icon on your desktop instead.

  • Double-click the name of the drive containing your writable media.

  • Locate the PST file in the resulting window, right-click the file and select "Copy."

  • Navigate to the folder where you want to store the PST file, right-click on an empty area within the folder and select "Paste."

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