How to Organize a Bingo Night at School

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A bingo night at school can be organized for a family event, a school fundraiser or for a non-profit charity. A family fun night can be enjoyed by children, parents and teachers. Bingo can be a good way for sports teams, bands, cheerleaders and bands to raise funds for their group. A bingo night at school usually provides ample space for the community. It takes a few people to organize a successful bingo night -- a group leader and volunteers to advertise the event, obtain prizes and help run the event.

  • Form a committee and assign tasks to members. Tasks include calling local stores for gift donations, calling restaurants for food and drink donations and obtaining the bingo equipment.

  • Contact the school to obtain permission to use their facility for a bingo night. Permission may be required from the principal or the school board.

  • Tour the space available for the event. This may be the school cafeteria or the gym. The cafeteria is usually a good choice, because it already has tables and chairs and some cafeterias have a stage area. The tour helps the organizer plan placement of the refreshment table and cashier. It will also help determine how many people will be able to attend the bingo night.

  • Conduct a committee meeting to determine the date and time of the bingo night, the entry fee, the cost of refreshments and advertising. Volunteers will be needed for a bingo caller, a checker for the winning cards, a cashier, refreshment host and people to hand out the cards and chips as well as the prizes.

  • Create flyers to publicize the event. The flyer should clearly state the place and time of bingo, any costs and what group or organization will benefit.

  • Post flyers around the school, on boards located in grocery stores, and in windows of vendors who give permission.

  • Purchase or borrow bingo equipment. Equipment includes a bingo cage, chips and cards. Check with clubs and churches that have bingo nights to possibly borrow Bingo equipment.

  • Arrive early on bingo night to set up the stage for the caller, tables for refreshments, prizes, cards and chips, and the cashier.

  • Host the event. Be prepared with about 10 games and prizes. Offer an intermission half-way through the night to give players a chance to stretch out their legs and grab a snack. Playing 10 games of Bingo will typically take about three hours.

  • Have a team ready to clean up after the event. Leave the school just as clean, if not cleaner than you found it.

Tips & Warnings

  • The bingo caller should have a clear loud voice and be fun-natured.
  • Refreshments can include finger foods such as small sandwiches, pizza, chips and dip, vegetable trays, cookies, brownies, cupcakes and drinks such as water, soda, coffee and tea.
  • For a festive mood consider decorating the room for the season or holiday.
  • Have a play area for small children, maybe a classroom, and provide a caretaker.
  • If the event is at an elementary school, have plenty of adult-sized chairs

References

  • Photo Credit Yasuhide Fumoto/Digital Vision/Getty Images
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