How to Organize a Desk Set

Organize desk supplies with a desk set.
Organize desk supplies with a desk set. (Image: office supplies image by Albert Lozano from

Organize your desk set to create an easy work flow and save time. The items that you use on a daily basis should be kept on the desk. Place the items that you use frequently within reaching distance. Plan the work desk so that the phone is within arm's reach. If you are right-handed, place the phone, pencils and calculator to your right. If you are left-handed, place those items on your left. Desk sets come in wire mesh, wood, leather or plastic. Choose a desk set that matches your style and decor.

Things You'll Need

  • Desk set
  • Business-card holder
  • File holder
  • Stacking trays
  • Desk blotter
  • Pencil holder
  • Planner

Clear the clutter from your desk. Keep on the desktop only the items that you use on a daily basis. Place the extra pencils, papers and files in a desk drawer.

Use a stack of three trays to organize your papers. Label the top tray "inbox." Place all papers that come into the office in the inbox. Label the middle tray "priority." Label the bottom tray "filing." Sort the inbox papers on a daily basis. Take immediate action on things that can be completed quickly. Projects that will take more than a few minutes should be moved into the priority or filing tray. Keep all paperwork off the desk and in the trays unless you are working on them.

Use a desktop hanging file organizer to store your most frequently used files. Place the file organizer within arm's reach of the work space. Keep only the files that you use daily on the desktop.

Stock the pencil holder with several pens, pencils, scissors and items that are tall and slender that you use daily. Select your favorite style of pen to place in the pencil holder.

Place your planner on the desk in a location that is easy to reach and see. Keep a pen next to your planner to write quick notes.

Place a desk blotter in the center of your desk. Keep the blotter area clear to work on projects.

Use a desk organizer to store sticky notes, calculator, a stapler and tape dispenser. Keep these within arm's reach but out of the way of your work area.

Place a business-card holder in a location where visitors will have easy access for picking up your card. Keep the business-card holder stocked with business cards.

Tips & Warnings

  • Keep the desk set clutter-free to work more efficiently.
  • Choose a desk set style that has a large variety of containers.
  • Clear your desk at the end of each day.
  • Place only one project at a time on your desk.

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