Microsoft Word 2007 Mail Merge Tutorial

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Microsoft Word's mail merge feature enables you to extract data, such as names and addresses, from another data source, such as an Excel spreadsheet or Outlook contacts. The steps to performing a mail merge in Word 2007 are not difficult, yet they are quite different from the methods used in earlier versions of Word.

Things You'll Need

  • Data source, such as a table in Excel or Outlook contacts
  • Ensure that your data source contains all of the information you need. Save any changes to the data and close that program or file.

  • Open a new, blank Word document. Go to the "Mailings" tab of the ribbon. Click "Start Mail Merge" in the "Start Mail Merge" group. Select "Step by Step Mail Merge Wizard." The "Mail Merge Wizard" opens in the task pane on the right side of the window.

  • Select the type of document to which you want to merge your data under "Select Document Type." You can choose "Letters," "Email Messages," "Envelopes," "Labels" or "Directory," which creates a directory of names and phone numbers as a new Word document. Click "Next."

  • Choose "Use an Existing List" under "Select Recipients" if you want to use an Excel worksheet. Click "Browse," select the workbook containing the data you want to use and click "Open." Choose "Select from Outlook Contacts" if you want to use information from Outlook. Click "Choose Contacts Folder." Select the folder containing the data you want to use and click "OK." Click "Next."

  • Enter the merge fields you want to use, such as an address block or names and telephone numbers. Go to the "Mailings" tab and click "Insert Merge Field" in the "Write and Insert Fields" group. Click "Update" if you are creating labels. Click "Next" to preview the merged document.

  • Click "Next" to complete the mail merge. Select the "Edit" link if you want to edit individual labels, letters or envelopes. Click the "Print" link when you are ready to print the merged documents. Click the "Electronic Mail" link to send your merged messages if you are creating an email merge.

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