How to Save Files From Microsoft Outlook

Saving files from Microsoft Outlook keeps your mailbox organized.

Frequent email users may accumulate a significant amount of files, such as email messages, file attachments and contact information, in their Microsoft Outlook mailbox. One way to manage mailbox growth is to save all the Outlook mailbox files to an archive, or personal folder (.pst) file. You may also occasionally receive emails with file attachments. By saving these documents off to your computer, you can delete the messages and files from your mailbox to maximize mailbox storage space.

Instructions

Save All Files in Your Microsoft Outlook Mailbox

1. Open Microsoft Office Outlook. Click "Mailbox -- (Your Mailbox Name)" in the "All Mail Folders" section to the right of the navigation pane. Click "File" in the top menu bar, then click "Archive".

2. Click the "Archive this folder and all the subfolders" radio button. Click the down arrow to expand the "Archive items older than" list and choose a date.

3. Click the check box next to "Do not AutoArchive" to include any files (such as email messages, file attachments or calendar appointments) you previously selected not to include in the archiving process.

4. Look at the default file location for your mailbox archive displayed in the "Archive file" text box. To change the default name of the archive file, click "Browse", and then type a new file name, such as "Outlook Backup" in the "File Name" text box. To choose a different folder location for where to save your archive file, navigate to the desired save location, such as the "My Documents" folder, then click "OK".

5. Click "OK" in the "Archive" window. All files in your Outlook mailbox are moved out of the mailbox and into the archive file you specified, from the date you specified.

Save Email File Attachments from Microsoft Outlook

1. Open Microsoft Office Outlook. Double-click to open a message with a file attachment in either the "Inbox" messages list, "Deleted Items" folder or other personal folder. Messages with attachments have a paperclip next to the sender's name.

2. Click "File", then click "Save Attachments".

3. Choose a file location for where to save the files (Outlook will save the files in the "My Documents" folder by default). Click "Save".

References

• TechRepublic Tutorial: Archive Outlook folders to keep it neat