How to Print File Folder Labels

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Create legible labels for your file folders.
Create legible labels for your file folders. (Image: file folders image by Kathy Burns from Fotolia.com)

Printing file folder labels is an uncomplicated task that requires a few basic computer skills, but many people are unsure how to do it. File labels come in blank sheets that you print as you need them, customizing them with text using your word processor. Besides text, you might add graphics or symbols. Whether organizing storage bins in your home or an office filing system, printed file folder labels are useful stationery items that keep things in order.

Things You'll Need

  • Paper
  • Pen
  • File folder labels
  • Printer
  • Computer

Review the items you want to organize. Divide them into categories to make filing easier. Write a list of the file labels you need to create.

Pick a file label size that you like best. Consider label colors or prints and size. The average file label is 3.5 inches by 0.75 inches, but this can vary.

Purchase your labels. You can find labels at office supply and department stores.

Test your printer’s printing layout. This will prevent you from ruining labels by printing them incorrectly. Your printer may print front side up or bottom side down. Draw an arrow on a blank sheet of copy paper. The arrow should be pointing in towards the printer.

Type a word in your word processor and select the “Print” command.

Review the test sheet. If the text and arrow printed on the same side, then add the blank label sheets in the same way, facing up. If not, turn the labels upside down in the feeder tray. Only add one or two sheets at a time. Adding too many may jam your printer.

Select the proper label size in the label selector. This may be located in the toolbar at the top of the page. Scroll through the available templates to find the one that matches your label dimensions.

Type in the titles of the labels using the list you made as your guide.

Save your file with a name that you will easily remember.

Select the “Print” option from your toolbar. Type in the number of copies you need, then click on the “Print” tab.

Wait for your labels to print, then remove them from the feeder tray.

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