How to Distribute Name Badges at a Large Conference

The best way to distribute name badges depends on several aspects of your event.
The best way to distribute name badges depends on several aspects of your event. (Image: paper sticker with striae over white image by Anatoly Tiplyashin from

Organizing a large-scale conference can be a daunting task. There are many components to manage to ensure that your conference runs gracefully and efficiently without a hitch. Ensuring that all participants and speakers have a name badge is an important task for the conference organizers because name badges facilitate communication and collaboration between conference attendees. Your budget and staff will dictate which name-badge distribution technique to choose.

Leave materials on or under the seats in the conference room. The material packet should include a name-badge sticker and a pen or marker. Each conference attendee can create his own name badge, listing his name and organization affiliation. This is a useful badge distribution method for groups on a budget and with limited staff.

Distribute name badges when guests arrive to the conference. You can pre-make the name badges and lay them out for attendees to find their own or create and hand them out as people register. This is a low budget option, but requires one to three staff members to man the registration table.

Hire a conference center with a computerized system that allows conference attendees to register themselves and print out their own name badges. Generally, this computerized capability is only available in upscale conference facilities. It's a smart and time-effective choice for organizations with a moderately high conference budget.

Related Searches


Promoted By Zergnet


You May Also Like

Related Searches

Check It Out

Are You Really Getting A Deal From Discount Stores?

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!