How to Insert an Email Signature

A signature can add a personal touch to an email.

Adding a signature to an email is a good way to add a personal touch without needing to place much additional effort into writing the email. Email signatures may include information such as phone numbers and addresses. They also may include a phrase or quote you want to share with others. While most email programs have the ability to include signatures, the process used to include the signatures varies depending on the email program you use.

Instructions

Inserting a Microsoft Outlook Signature

1. Open Outlook.

2. Press "Ctrl" + "N" to open a new email message.

3. Click in the area of the message where you want to insert the signature.

4. Click on the "Insert" menu at the top of the page.

5. Click on "Signature" and click on the signature from the list that you want to include within the email.

Inserting a Gmail Signature

1. Sign in to Gmail.

2. Click on the "Settings" menu item at the top of any Gmail page.

3. Type in your signature text next to the "Signature" option at the bottom of the page next to "Signature."

4. Click "Save Changes." Your Gmail emails will now include this signature at the bottom of the message.

Inserting a Yahoo! Signature

1. Sign into your Yahoo! email account.

2. Click on "Options" in the upper-right corner of the page. A drop-down menu will open.

3. Click on "Management" and then "Signature."

4. Type the signature as you want it to appear in the text area.

5. Check the box next to "Add signature to all outgoing messages." Click "Save." Your email signature will now appear in all outgoing Yahoo! mail.

Tips & Warnings

• You can create different email signatures in Microsoft Outlook and use them in different email situations.

References

• Microsoft Office: Insert a Signature in a Message
• Google Support: Adding a Signature
• Yahoo! Help: How to Insert a Signature

Resources

• Google Mail: Gmail Tips