How to Change Conversion Settings From Adobe PDF to Tagged PDF
Portable Document Format (PDF) is a file format created by Adobe Systems for creating self-contained documents that can be easily distributed and shared. A "tagged" PDF contains additional information ("tags") describing the document structure. Tagged PDFs can be reflowed to fit different screen sizes, such as mobile computing devices. Content creators often use tagged PDFs to enhance document accessibility for users with special needs. Tagged PDFs can be more easily read using special screen reader devices and software used by people with disabilities. "Change Conversion settings" is a Microsoft Office menu item for setting Adobe Acrobat conversion of Office documents to PDF.
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Things You'll Need
- Microsoft Word, Excel, PowerPoint, or other Microsoft Office application
- Adobe Acrobat
Instructions
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Microsoft Office 2007
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Click "Preferences" on the Acrobat ribbon. The Adobe PDFMaker preferences window opens.
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Under the "Settings" tab, check the "Enable Accessibility and Reflow with tagged Adobe PDF" option.
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Review and select other options. For enhanced accessibility, "Create Bookmarks," "Add Links," and "Enable text access for screen reader..." (security tab) are recommended. For Word (the "Word" tab), options to convert cross-references, tables of contents, footnotes, and endnotes to links, and add advanced tagging should be checked.
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Click "OK" to save the settings. Your settings will apply to all future PDF conversions.
Microsoft Office 2003
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Open the "Adobe PDF" menu and select "Change Conversion Settings." The Adobe PDFMaker settings window opens.
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Under the "Settings" tab, check the "Enable Accessibility and Reflow with tagged Adobe PDF" option.
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Review and select other options. For enhanced accessibility, check "Create Bookmarks," "Add Links," and "Enable text access for screen reader..." (Security tab). If you are converting a Word document, open the "Word" tab and check the options to convert cross-references, tables of contents, footnotes, and endnotes to links, and add advanced tagging.
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Click "OK" to save the settings. These settings will apply to all future PDF conversions.
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Tips & Warnings
Create your PDF using the "Convert to PDF" option instead of printing to the Adobe PDF printer. "Convert to PDF" captures and tags document structure. The PDF printer is a generic PDF creation tool designed to allow any software to generate PDFs. Many software applications, such as OpenOffice Writer and Adobe Framemaker, have built-in PDF converters optimized for that software's file structure, and may produce better results than the PDF printer.
References
Resources
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