How to Share Folders in Outlook

Sharing a folder

Microsoft Office Outlook offers you the ability to share your tasks, notes, journal, tasks, calendar, and email with other Outlook users who are using a Microsoft Exchange Server in the same organization. Keep in mind that in order to share a particular folder you must also share each folder that is higher in the folder hierarchy. For example, in order to give a person access to a subfolder found in the Inbox folder you must grant that person access to the Mailbox, the Inbox, and the particular subfolder.

Things You'll Need

• Computer
• Microsoft Office Outlook

Instructions

1. Click "Mail" in the navigation pane on the left side of the Outlook window.

2. Right click "Mailbox - your name" and then select "Sharing."

3. Click "Add." Select the name from the list of the person you are giving permission to, then click "Add."

4. Select the person from the list and change the permission level to "Reviewer" if you only want to give that person permission to view items in your folders. If you want to give permission to change items in your folders then set the permission level to "Editor." Click "OK."

5. Right click the folder which you are giving the person permission to view or edit, then select "Sharing."

6. Click "Add." Select the name from the list of the person you are giving permission to, then under Add Users click "Add."

7. Select the person's name from the list, then change the Permission Level to reviewer or editor depending on the permissions you want to allow.

References

• Microsoft Office: Share and Open Other People's Folders

Resources

• Microsoft Office: Share Outlook Folders by Using Net Folders
• Slipstick Systems: Sharing Microsoft Outlook Calendar and Contacts