How to Post for a Job Internally
When a company has a new position open up, it is often advantageous to advertise the job to internal candidates before you make a general announcement that the position is available. An internal candidate is a good choice because the employee probably has an idea of what the position requires and they already are familiar with the culture of the workplace. This benefits employees by giving them a chance to increase their own knowledge base and work in a different aspect of the business.
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Instructions
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Write out the job description as you normally would for an external candidate. This will give the managers a guideline for what they should be looking for in a candidate and let your existing employees know what will be expected of them.
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Post the position to an internal job board. This can be something which is located in the HR office or on a company extranet. The posting should include the process that internal candidates need to take in order to apply for the job. For more immediate opportunities, you may want to consider sending out a general memo about a position being open.
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Discuss with interested employees whether they would be a good fit for the new position. This will usually require more open communication and finesse than you would have with an external applicant.
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Forward the application and resume of the applicant to the manager who is hiring the position and allow them to set up a meeting with the employee.
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Follow up with the employee regardless if they get the job or not. If an employee did not get the job, they may be feeling resentful and hurt. Try to calm their nerves and assure them that they are a valuable part of the team but stress that they were not right for that particular position. Encourage them to try again.
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Tips & Warnings
For some positions, seek out candidates who are internal who you feel would be a good fit. Often, an employee doesn't see how their experience will be beneficial to a new position. Matching a good employee to a position will increase efficiency and morale among the workforce.
Discourage employees from talking to the department manager directly at any part of this process except for the interview itself. This can lead to an employee badgering a manager which can cause a hostile work environment.
