How to Delete Entries in QuickBooks


QuickBooks is an accounting software program geared toward small-business owners. Intuit, the maker of QuickBooks, created the software to be simple and easy to use for people with minimal accounting experience. Users create lists of business-related entries from provided categories to organize and keep track of the financial well being of their companies. Entries created in a QuickBooks list can be easily deleted if they have not already been used in a transaction. Entries already used in a transaction cannot be deleted but can be easily hidden from the user's view.

Delete an Entry

  • Click "Lists" in the menu bar, and select the list with the entry to be deleted.

  • Select the entry to be deleted once the list is open by single clicking on the item. Do not double click on the item as this will open a separate editing window.

  • Click "Edit" in the menu bar, and select "Delete" from the options provided. Attempting to delete an entry already used in a transaction will prompt a message to appear indicating that the item cannot be deleted. To no longer see an entry used in a transaction, follow the steps provided to hide the entry.

Hide an Entry

  • Click "Lists" in the menu bar, and select the list with the entry to be hidden.

  • Select the entry from the list by double-clicking on the item. Double-clicking the entry will open an editing window.

  • Check the "is inactive" check box once the editing window opens. Click "OK" to close the editing window, and the entry will no longer be visible in the list.

Tips & Warnings

  • Once an entry has been deleted from a list, the process can be undone immediately afterward by clicking on "Edit" in the menu bar and selecting "Undo Delete." Once another command is carried out after the deletion, the Undo Delete option will no longer be available.

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