How to Insert a Formatted Document Into a Word File

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If you are working on a Microsoft Word document and need all of the information from another existing Word document, you could easily copy and paste that data from one file to the other. There are times, though, when you may need to retain the formatting of the existing Word document when you insert it into the new file rather than taking on the style or other formatting of the new document. For these instances, you can insert the formatted document into the Word file as an object.

You can insert files in all recent versions of Word.
(Image courtesy Microsoft.)
Step 1

Open the Word document into which you want to insert a formatted document.

Open or create a new document.
Image courtesy Microsoft.
Step 2

Place the cursor where you want to insert the formatted document.

Position the cursor.
Image courtesy Microsoft.
Step 3

Click the "Insert" menu and select "File." The Insert File dialog box will open.

Open the Insert File dialog box.
Image courtesy Microsoft.
Step 4

Find and select the formatted document you want to insert. Click the "Insert" button.

Insert the document.
Image courtesy Microsoft.
Step 5

Save the Word document.

Save the document.
Image courtesy Microsoft.
Step 1

Open the Word document into which you want to insert a formatted document.

Open or create a new document.
Image courtesy Microsoft.
Step 2

Place the cursor where you want to insert the formatted document.

Position the cursor.
Image courtesy Microsoft.
Step 3

Go to the "Insert" tab of the ribbon and click the "Object" button in the Text group. The Object dialog box will open.

Open the Object dialog box.
Image courtesy Microsoft.
Step 4

Click the "Create from File" tab. Click the "Browse" button. Find and select the formatted document that you want to insert into the Word file.

Browse for a file.
Image courtesy Microsoft.
Step 5

Click the "OK" button.

Confirm the action.
Image courtesy Microsoft.
Step 6

Save the changes to your Word document.

Save the document.
Image courtesy Microsoft.

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