How to Copy Quickbooks Company Files


Your QuickBooks company file contains information that is crucial to the successful operation of your business. All of your business financial accounts and records are in the QuickBooks company file on your computer. Making an extra copy of the company file periodically can protect you in the event of a hard drive failure or data loss on the computer your original file is saved on. Creating a copy of your QuickBooks company file is quick and easy with the integrated Backup feature.

  • Launch your QuickBooks application. Click the “File” menu and then select the “Backup” option.

  • Select the “Backup Company File” tab and then click “Browse” to specify where you want to save the file.

  • Navigate to the location where you want to save the file. Specify the file name for this backup file. It can be easier to keep track of your backup files if you include the current date in the file name. Click “Save” to write the backup copy to the location you specified.

  • Select “Verify data integrity” if you want QuickBooks to check the integrity of your file data after the backup is complete. You can also select “Set Defaults” if you want your backup settings to be the program’s default for manual backups. Click “OK” to create the backup file.

Tips & Warnings

  • Your backup copy of the company files should be saved on a separate hard drive or a removable drive or CD for added security.

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  • Photo Credit Siri Stafford/Digital Vision/Getty Images
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