How to Delegate Tasks in Outlook

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Microsoft Outlook is a common email program. However, the software also has the ability to schedule tasks and keep track of time in a user calendar. Microsoft Outlook tasks are a list of jobs the user needs to accomplish for the day. In a business environment, a manager can delegate tasks to other members of his team. Microsoft Outlook gives you the ability to assign tasks to other users by placing the tasks on the users' scheduled to-do lists.

  • Open Outlook and click the "File" menu item. Select "New" and then select "Task Request." This opens a new window where you can create and assign a task.

  • Enter the name of the person to whom you are assigning the task. Enter a subject in the "Subject" text box. Select the status and due date.

  • Clear or check the box labeled "Keep an updated copy of this task on my task list." This adds a copy to your Outlook client if you check the box. Clear or check the box labeled "Send me a status report when this task is complete." This sends you an email when the user completes the task.

  • Click the "Recurrence" drop-down to select how often the task is repeated. You can set the task to be a one-time job or a daily, weekly or monthly occurrence.

  • Click the "OK" button to save the task. At the final screen, click the "Send" button to send the task to the recipient user.

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