How to Make a Parent Volunteer Classroom Party Sign Up Sheet
Make holiday parties more enjoyable for your students by encouraging their parents to volunteer to help during the festivities. Find out which adults are available so you'll have enough assistance for the games, activities and refreshments. Use craft supplies like card stock and stickers to design an eye-catching parent volunteer party sign-up sheet to post at parent teacher conferences or during back-to-school night. A form with spaces for pertinent information will help you keep the volunteers' names and commitments organized.
Things You'll Need
- 8.5 x 11-inch card stock
- Themed stickers or rubber stamps and ink
- Black pen, letter stickers or stamps and ink
- Pen
- Ruler
Instructions
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Create a border for the classroom volunteer sheet by placing an 8.5 x 11 inch piece of card stock in a school color on your work table. Place stickers or rubber-stamped images around the entire page, 1/2 inch in from the edges. Use designs that coordinate with the theme of the party, such as snowflakes for a Christmas party or hearts for a Valentine's Day event.
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Write the theme of the classroom party with a black pen across the top of the card stock. You can also use letter stickers or alphabet stamps and ink.
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Add the day, date and time range of the party under the title using a pen, letter stickers or alphabet stamps. Underline the time and date to ensure that parents note the correct information.
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Make a horizontal line with the pen across the center of the card stock to divide the sign-up sheet into two sections---one for parents who can volunteer to help during the party and one for parents who wish to donate refreshments, tableware or party favors for the event. Use a pen or stickers to write "Volunteers" in the upper-left corner of the top portion and "Donations" in the upper-left corner of the bottom portion.
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Draw horizontal lines spaced 1/2 inch apart across the paper for each section. Use a pen and ruler. Above the "Volunteers" section, write the information you want each parent to write, such as the student's name, parent's name, available time and phone number or email address. Above the "Donations" section, note the details you want each parent to write, such as the child's name, parent's name, donation items and phone number or email address.
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Tips & Warnings
Consider placing 8.5 x 5.5-inch pieces of paper on the table beside the sign-up sheet. Print the party's time and date on the paper, along with your phone number or email address in case the parents need to change their commitments or have additional questions. Place a cup of pens beside the slips so the parents can jot down the time they plan to volunteer or the goodies they've committed to donate for the party.
Have a blank piece of paper handy in case the parents fill up the existing sign up sheet.
If you need to save time or to create multiple volunteer sign up sheets throughout the year, consider using a printable form from a teacher-themed Internet site or create a sign-up sheet template in a word-processing program on your computer; print as needed.
