How to Convert from Access to a Word Document


Microsoft designed the programs that make up MS Office Suite to be collaborative with each other so, for example, information in Microsoft Access can be utilized in Word. While you can use the data in an Access table as the data source for a Word Mail Merge, you can also convert Access reports so that they can be opened and edited in Word. It is extremely easy to convert an Access report to a Word document.

Things You'll Need

  • Microsoft Access
  • Microsoft Word
  • Open up the database in Microsoft Access. With Access open, click "File" then "Open". Locate the file you want to open, click it once then click "Open."

  • Click on the "Reports" in the left-side Navigation Pane, then click on the report you want to convert.

  • Click on "File", then on "Export" to start the converting process. The "Save As" dialog box will open.

  • Choose the location you want to save the converted document in. Select "Rich Text Format (*.rtf)" as the file type by clicking the drop-down arrow next to "Save as type." Name the document by typing in a name in the "File name:" area. Click "Save" to convert the report and save it as a Word document.

Tips & Warnings

  • You can also copy and paste a report from Access into an opened Word Document.
  • In Access 2007, click on the "External" tab and click the Word icon under the "Export" heading to start the exporting procedure.

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